Cedars-Sinai Medical Center

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A BI-WEEKLY PUBLICATION FROM THE CEDARS-SINAI CHIEF OF STAFF September 6, 2019 | Archived Issues

Flu Shots for Staff Coming to Cedars-Sinai

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All employees, medical staff, vendors, contracted personnel, volunteers, faculty and students must get their annual flu vaccinations.

Staff members are asked to help Cedars-Sinai protect patients, visitors and colleagues by getting an annual flu vaccination by Friday, Oct. 18. The 2019-20 flu season is expected to extend from Nov. 1 to April 30.

All employees, medical staff, vendors, contracted personnel, volunteers, faculty and students must get their annual flu vaccinations. Exceptions may be given for those with approved medical exemptions per guidelines from the Centers for Disease Control and Prevention (CDC).

Those who decline the vaccine without an approved medical exemption or religious accommodation will not be able to work and are subject to termination of employment.

Flu vaccinations are free of charge and will be available to all employees, medical staff and volunteers. Vaccines have been ordered, and a schedule of flu clinics will be emailed to all employees soon and will be available in issues of The Bridge and on the intranet homepage.

All vendors and contracted personnel must provide proof of vaccination and wear badge buddies while they are in any Cedars-Sinai-licensed area. If they wish to get their flu vaccination at Cedars-Sinai, they will have to show their ID badge and pay a $25 fee; however, the fee will be waived if the vaccine is received during the flu clinics Sept. 9-Oct. 18.

"Influenza is a serious infection, particularly for our most vulnerable patients who count on us to provide them with safe care through the flu season. Vaccination is the most important step towards protecting ourselves, our families and our patients from the complications of influenza,” said Jonathan Grein, MD, medical director, Department of Hospital Epidemiology, and infection control officer. "Thank you to all staff for continuing to provide for the health and safety of our patients and their families."

Employees with a confirmed egg allergy that has been documented with Employee Health Services (EHS) may schedule a vaccination appointment with EHS in My CS-Link™.

Green badge buddies will be issued at the time of vaccination, and people with an approved medical exemption or religious accommodation will receive a gray badge buddy. All badge buddies must be visibly worn by Nov. 1. These HIPAA-compliant badge buddies are the easiest method to ensure all employees are in compliance with Cedars-Sinai policy and the County of Los Angeles Public Health Order.

Per the County of Los Angeles Public Health Order, masks must be worn in all patient care areas, even by those with an approved medical exemption or religious accommodation. For those employees with an approved medical exemption or religious accommodation, masks are not required to be worn in nonpatient care areas such as administrative offices, cafeterias, break rooms and parking lots.

To request a medical exemption, an employee must have a medical provider complete the Physician's Verification of Request for Medical Exemption From Influenza Vaccination form available from EHS. The request for exemption will be reviewed by a physician panel, who will determine if it meets criteria for an exemption based on CDC guidelines. Please return the completed form to EHS on the second floor of Spielberg by Friday, Oct. 18.

Employees requesting a religious accommodation should contact their HR business partner or call 310-423-5459 to receive the Request for Religious Accommodation form. Completed forms are given to your HR business partner. Your request will be evaluated, and an approval or denial letter will be issued to you. The deadline to request a religious accommodation is Friday, Oct. 18.

Family members of employees are invited to get their vaccines on Sunday, Oct. 27, 10 a.m.-noon, at the Ambulatory Care Center on the second floor of Spielberg. During this time, vaccines also will be available for community members over the age of 18. Vaccinations for children 6 months or older will be available for children of employees only.

For more information, please call EHS at 310-423-3322 or Hospital Epidemiology at 310-423-5574 or read the FAQs below.

Flu Immunization Policy FAQs 2019-20 (PDF)