The Web/VS Tip of the Week

Electronic Signature

You can sign your dictations online via Web/VS. The electronic signature capability in Web/VS allows you to correct, update and sign your dictated reports from any workstation on the campus network.

You can also access the reports from home or private office, using an ISP account and a digital certificate to connect to the Web/VS secure server. Electronic signature eliminates trips to the incomplete medical record department, and benefits all caregivers by making the corrected, signed version of the report available online.

After access has been granted to your Web/VS account, any reports that are dictated from that point on can be edited or signed in Web/VS. There are multiple ways to locate a report for signature in Web/VS, including:

  • Popup alerts that will appear at login or when a patient is selected.
  • "Sign" buttons in the "Recent Results" view, next to the report title.
  • "Sign" buttons in the "Medical Records" report list, next to the report title.

Once the report displays, you will have the option to do the following by clicking on the designated buttons located at the bottom of the report:

  • "Reject Report" - Indicates that the report has been assigned to the user in error, the report is incomplete, the report is on the wrong patient, or there is some other problem that contraindicates an electronic signature.
  • "Cancel" - Returns to the main window. The pop up alert for the electronic signature of the report remains active and the report remains in "preliminary" or "draft" status. The report can be signed at any later time.
  • "Print" - Generates a hard copy of the report for review. Can be used before or after editing the report.
  • "Save as Draft" - Allows the user to save current edits without being posted as a final report.
  • "Sign and Save Report" - The report is finalized and electronically signed. Once signed, no further changes can be made to the report, although one or more addendums can be created (see creating addendums). The final report is immediately available for viewing by other Web/VS users. The required password is your current Web/VS password.

Creating Addendums - The dictating physician can add addendums to the previously signed report by selecting the report and clicking on the button located at the bottom of the report labeled "Create an Addendum."

For access to the Electronic Signature feature, you can either send the request by using the "Contact Us" button in Web/VS or by contacting the Health Information Department (HID) at (310) 423-3341.

A detailed copy of the Electronic Signatures instructions is available and can be requested via the "Contact Us" button.

For questions, comments or suggestions, please contact the Web/VS Support Team at (310) 423-2828 or via e-mail at