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PRODUCED BY AND FOR MEMBERS OF THE DEPARTMENT OF SURGERY October 2017 | Archived Issues

Encryption Service Upgrade Slated for Oct. 30

To improve online security, the encryption service for Cedars-Sinai will switch to Cisco IronPort beginning Monday, Oct. 30.

Despite the rise in text messaging, instant messaging and social networking, email continues to be the main communication tool of business. Email, however, can be unsecure, and mishandling it can lead to the exposure of sensitive information.

What this means for staff and employees:

  • Beginning Monday, Oct. 30, use the phrase "CSEncrypt" to encrypt emails, either external or internal.

The benefits of the service include:

  • Email sent internally can now be encrypted.
  • Encrypted emails will have Cedars-Sinai branding, making it easier for recipients to distinguish Cedars-Sinai official communications.
  • Setting up a secure account and opening emails will be more user-friendly for recipients, including easy-to-understand online instructions.

"It is the responsibility of everyone at Cedars-Sinai to take the handling of sensitive information seriously," said Chris Joerg, chief information security officer. "The best practice for securing email communications is through the use of encryption technology."

All sensitive information sent externally via email must be encrypted. This includes, but is not limited to: Patient Health Information (PHI), Personally Identifiable Information (PII) and Cedars-Sinai confidential information.

At a later date, an "encrypt email button" will be added to Cedars-Sinai email.

For questions, email information.security@cshs.org or call the EIS Service Desk at 310-423-6428.